Monday, May 16, 2016

What to do about meetings without agendas

  1. Ask for an agenda.  If you are planning a week ahead of time you will be able to catch at least 80% of the meetings this way.
  2. If you don't get an agenda, don't attend.
  3. If you must attend, do so via a conference call if at all possible.
  4. While on the call you can:
    • Clean your office.
    • Stretch. 
    • Update your calendar and task list.
    • And still pay attention to the meeting.  Why?  Because without the agenda, the meeting will start late, and wander meaninglessly for 50% of the time (or longer).
  5. If you must attend in person, bring your journal and a 4 color pen.  Take notes in one color, follow ups in another (I use red).  Meeting notes are on one side of the journal, unrelated tasks, notes, etc. are on the other side.  (This also helps separate things for Evernote later).
  6. DO NOT attend in person and "take notes" on your phone or iPad.  Even if you are taking notes it will appear like you're not.  On the other hand, if you are NOT taking notes with your journal, it will still appear like you are.
A final note:  Don't schedule a meeting of your own without an agenda.  Model the change you want to see in others.

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