Yesterday was an "ease back from a 3 day weekend" kind of calendar. There were a couple of meetings in the afternoon, one more in the evening. But the morning was clear.
Just what I needed. I arranged the tasks for the day to fit in the open space of the morning. As is my custom I picked out the four key projects for the week (I may have blogged on this before, I certainly will blog on it later). I then made sure the tasks I assigned to the day were related to the four key projects.
One quick example: One of the key projects is "Diet and Exercise" (I debate whether this is a project or not... Perhaps it would just be better to call the four areas above focus areas... But at the end of the day, there is a goal related to Diet and Exercise and it has a due date, so I would say it's a project. Not to get all PMP on it, but "Diet and Exercise" is the program or maybe even the portfolio... But I completely digress).
Given that Diet and Exercise was one of the areas - I made sure to block an hour on my day to exercise. I also had a task early in the morning to plan my healthy eating for the day.
Around mid-morning I had completed all the assigned tasks for the day. This is where the GTD methodology came in. I was able to quickly look at the next actions available to me while I was in the office, see which ones tied to the four main goals of the week, and pick off a couple of them.
Today is a "don't put a lot on your task list day". The schedule is crammed with meetings. (Having said that it's important to note that one of the meetings is a trip to the fitness center to keep the diet and exercise goal on track). Accordingly, there aren't many items on my task list. One conference call looks to be a prime opportunity for multi-tasking. Should that be the case I will again look for the next actions available to me - specifically the ones flagged "on a boring call" first. It might be cleaning my office - it could use it...